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"Job Requirements of Executive Assistant:"
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Employment Type:
Full-Time
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Experience:
Not Specified
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Education:
4 Year Degree
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Travel:
Not Specified
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Manage Others:
Not Specified
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Location:
Noida, Uttar Pradesh (Onsite)
Do you meet the requirements for this job?
Executive Assistant
Administrative Support:
- Manage the executive’s calendar, ensuring all appointments and meetings are scheduled and prioritized effectively.
- Coordinate and handle both internal and external meetings, including setting up virtual conferences.
- Perform various administrative tasks such as filing, data entry, expense tracking, and other office management duties.
Communication:
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Prepare and edit correspondence, reports, and presentations as required.
- Draft and proofread memos, reports, presentations, and other documents as needed.
- Facilitate communication from department heads and technology teams.
- Coordinate and prepare materials for meetings, including agendas, presentations, and relevant documents.
- Attend meetings, take detailed notes, and distribute meeting minutes or action items to participants.
Documentation & Reporting:
- Compile and maintain documents, reports, and data relevant to the department.
- Assist in the creation of technical presentations and departmental reports.
Project Management:
- Perform various administrative tasks such as filing, data entry, expense tracking, and other office management duties.
- Assist in preparing and managing budgets, expense reports, and financial documentation.
- Ensure timely completion of tasks and report on progress to the CTO.
- Aid in the preparation and coordination of departmental budgets.
- Schedule and coordinate technology department meetings and events.
- Assist with onboarding new team members.
Confidentiality:
- Handle confidential information with discretion and maintain the confidentiality of sensitive company and personal information.
Relationship Management:
- Build and maintain positive working relationships with internal and external stakeholders, including clients, partners, and colleagues.
Positive Keywords:
- Executive Management, Meeting Planning, Data Handling, Report Preparation, Calendar Management
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask, prioritize tasks, and adapt to changing priorities.
- Ability to work in a fast-paced environment and handle sensitive information with discretion.
- Strong problem-solving skills and attention to detail.
- Professional demeanour and ability to interact with individuals at all levels.
- Flexibility to work outside regular business hours as needed.
- Proficiency in office software, including Microsoft office Suite (Word, advance Excel, PowerPoint, Outlook) and relevant collaboration tools.
- Minimum of 3-5 years of experience supporting C-Level Executives, preferably within a technology department or technology-focused company.
- 2+ years of experience working with clients/customers based out of USA or Canada
PMO Certification:
- Program management certification preferred.
Education:
- Bachelor's degree (Information Systems preferred) or equivalent work experience.
Recommended Skills
- Agenda Development
- Attention To Detail
- Business Relationship Management
- Collaborative Softwares
- Confidentiality
- Data Entry
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Job ID: a4vVp0000000BmfIAE
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